Accounting for companies in Poland

Accounting in Poland

Accounting for companies in Poland

We provide accounting services for companies, e-commerce and companies with foreign capitalthat want to have control over their books, taxes, JPK, KSeF, reporting and communication with authorities.

Contact Taxenlight Check the scope of accounting
Booksfull accounting, KPiR, lump sum and JPKVAT records, CIT/PIT, tax reports and deadlines 360°accounting combined with taxes, HR and law

Accounting service panel

Poland / PL-EN
Documents Invoices and bank

We establish document flow, file formats, contact persons, and month-end closing rhythms.

Records VAT and books

We organize sales, purchases, imports, IDT/IWNT, settlements and fixed assets.

Reports JPK and taxes

We prepare declarations, JPK files, advance payments and information needed by the management.

Compliance KSeF and deadlines

We help prepare the invoicing, cost acceptance and data archiving processes.

Accounting, taxes and legal services in one cooperation model. Reports for the Polish management board, foreign owner or capital group.
Accounting for companies

Who is accounting in Poland for?

This service is for companies that need not only document recording, but also a structured process, deadlines, and a clear answer that results from the numbers.

01

Companies in Poland

We serve limited liability companies, partnerships, and entrepreneurs who need ongoing accounting and support with tax decisions.

02

Foreign companies

We help entities with foreign capital maintain accounting records in Poland, report to the owner, and understand local obligations.

03

E-commerce and marketplace

We combine data from stores, marketplaces, banks, payment gateways, warehouses, and sales systems into a coherent accounting and tax report.

Needs map

What does a company typically need from an accounting firm?

Good accounting doesn't end with the declaration. Management values ​​timeliness, cost control, tax security, and reports that can be read without decoding.

Polish enterprises

  • Ongoing maintenance of accounting books, revenue and expense ledgers or lump sum records.
  • VAT, JPK, CIT/PIT settlements and verification of tax costs.
  • Monthly contact with the person responsible for accounting.
  • Reports on results, taxes, receivables, liabilities and payments.
  • Support in changing the accounting office and organizing documents.

Companies with foreign capital

  • Accounting conducted in Poland with reporting for the foreign owner.
  • Communicate in Polish and English and explain local requirements.
  • Handling imports, exports, EU transactions, cross-border services and group settlements.
  • Coordination with the tax advisor, legal services and group finance department.
  • Support with registrations, powers of attorney and contact with Polish offices.
Scope of service

Comprehensive accounting services in Poland

We select the scope based on the form of business, number of documents, sales model, VAT status, management requirements and whether the company operates only in Poland or cross-border.

01

Accounting books

Full accounting for companies, records, settlements, fixed assets, reserves, RMK and month-end closing.

  • assignment of documents,
  • control of accounting accounts,
  • balance sheet and income statement.
02

VAT, JPK and taxes

Preparation of VAT settlements, JPK files, CIT/PIT advance payments and ongoing tax control of documents.

  • JPK_V7M or JPK_V7K,
  • WDT, WNT, import, export,
  • control of rates and deductions.
03

KPiR and lump sum

Serving sole proprietorships and smaller companies that need a simpler accounting model.

  • records of income and costs,
  • tax advances,
  • annual settlements.
04

Reporting

Preparation of data for financial statements, management reports and reports required by institutions.

  • closing of the year,
  • data for e-report,
  • reports for the management board.
05

Document circulation

We establish a process for submitting invoices, statements, sales reports, contracts and cost documents.

  • file formats and deadlines,
  • document checklists,
  • data archiving.
06

Contact with offices

We support you in communicating with the tax office, providing explanations, powers of attorney, and answering ongoing administrative questions.

  • responses to letters,
  • explanation of settlements,
  • coordination with a tax advisor.
Accounting process

How do we organize accounting in Poland?

Well-managed accounting operates like a data flow system. First, we establish document sources, then accounting and tax controls, and finally, a report that helps management make decisions.

documents without lost sources VAT, JPK and tax control report for the owner or management
01 Invoice, bank, contract and sales file documents
02 Operational Data , Warehouse, Payments and Import
03 Human resources and payroll costs, leasing, group settlements
Taxenlight Accounting, Taxes and Reporting
04 VAT/JPK/CIT settlements, declarations and deadline control
05 Management report on profit, taxes, receivables and liabilities
06 Decisions in clear numbers for the management and owner
KSeF, JPK and deadlines

Accounting must operate at the pace of data, not after the fact.

In Poland, more and more accounting duties are being digitalized: JPK (SAF-T), e-declarations, e-reports, and KSeF (National Tax and Financial Statement) require a structured documentation process. Therefore, from the outset, we define data transfer methods, responsibilities, and month-end closing deadlines.

KSeF

We help prepare your company for working with structured invoices: roles, approvals, cost management, and linking with accounting. It's worth taking advantage of the current information published by the Ministry of Finance on structured invoices.

JPK and VAT

We prepare VAT settlements and JPK files based on sales, purchase, and bank documents. Where necessary, we also streamline the process of reporting data to the Standard Audit File.

Reports and Closings

We prepare year-end closing and reporting data for companies. Formal obligations, we adhere to current financial reporting.

Cross-border

Accounting for foreign companies and international sales

Companies operating internationally need accounting services that understand not only local documents, but also VAT, warehousing, marketplaces, and group reporting.

01

Polish company in the group

We prepare data for the owner, management board or group finance department, explaining Polish settlement principles.

02

EU sales and imports

We take into account intra-Community supplies of goods, intra-Community supplies of services, exports, imports of goods and transactions that affect VAT and the tax result.

Collaboration process

What does starting accounting services look like?

First, we organize scope and responsibilities, and only then establish a work rhythm. This makes accounting a process, not a random exchange of files at the end of the month.

01

Company diagnosis

We check the form of business, VAT status, sales model, number of documents, systems and current accounting method.

02

Takeover plan

We determine what data is needed, what needs to be organized, and when we can safely take over ongoing management.

03

Document circulation

We set deadlines and the format for submitting invoices, sales reports, bank statements and additional information.

04

Ongoing service

We keep the books, prepare settlements and provide the company with a clear report on taxes, liabilities and results.

Why Taxenlight

Accounting that sees more than just a single invoice

We combine accounting with tax consulting, international VAT, and legal services. This is important because document errors often begin earlier: in the sales model, contract, warehouse, or invoicing process.

Taxes close to VAT, CIT/PIT books and foreign transactions are analyzed together with the source documents.
PL/EN service We help Polish companies and companies with foreign capital understand local obligations.
Consistent work rhythm We establish deadlines, data formats, and responsibilities to ensure predictable month-end closing.
Reports for Decisions We present numbers in a way that is useful to the owner, management and operational staff.
Free consultation

Do you want to organize your accounting in Poland?

Tell us about your company, the number of documents, VAT status, sales, and whether you also operate internationally. We'll suggest the scope of accounting services and how to handle them.

Contact Taxenlight See FAQs
form of business and required accounting type VAT, JPK, KSeF and settlement deadlines document flow and reports for management connection with taxes, law or human resources
FAQ

Accounting in Poland – frequently asked questions

  • Does Taxenlight provide accounting services for foreign companies in Poland?

    Yes. We serve companies with foreign capital operating in Poland or establishing a Polish company. We can communicate in Polish and English and explain local obligations to the owner or group.

  • Does accounting include VAT and JPK?

    Yes. We can prepare VAT settlements, JPK files, tax advances, and reports needed for ongoing settlement monitoring. The scope depends on the taxpayer's status and sales model.

  • Do you help prepare your company for KSeF?

    Yes. We can help you streamline your invoice workflow, roles, cost approvals, archiving, and data transfer to accounting to ensure your invoicing process complies with KSeF requirements.

  • Can accounting be transferred from another office?

    Yes. First, we establish a takeover date, a list of documents, account balances, data from previous periods, and contact persons. This makes the office transfer process more orderly and less risky.

  • Is HR and payroll services part of this service?

    It can be related to accounting, but we treat it as a separate area. This allows us to clearly define who is responsible for the books and who is responsible for employees, payroll, social security (ZUS), and HR documentation.

  • How much does accounting cost in Poland?

    The cost depends on the type of business, the number of documents, VAT status, number of employees, foreign transactions, management reporting, and the scope of additional support. After a short discussion, we can recommend the right service model.

  • Is it possible to combine accounting with tax consulting?

    Yes. This is one of Taxenlightadvantages. We can combine accounting with VAT analysis, foreign settlements, foreign VAT registration, VAT OSS, or corporate legal services.

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